Electronic Document Management for Enterprises: Mykhailo Vigovskyi Spoke About the Technology’s Benefits

Electronic document management is a modern approach to document management in a company, based on the use of digital technologies. Unlike traditional paper-based document management, electronic document management allows for optimizing workflows, improving communication between employees, and saving resources. These and other points were expressed on October 11, 2023, by Mykhailo Vigovskyi, a member of the Intecracy Group Supervisory Board, during a presentation on the technology’s benefits for Ukrainian enterprises of various ownership forms. 

What is Electronic Document Management?

Electronic document management is a system that includes the creation, processing, storage, transfer, and use of documents in electronic format. With the help of specialized software tools, companies can automate many routine operations related to documents.

Benefits of Electronic Document Management for Enterprises:

1. Time Saving
quick search for necessary documents, automatic document generation from templates, simplified approval process.

2. Efficiency
ability for several employees to work on one document simultaneously, fast communication, fewer errors in documents.

3. Security
digital signatures, encrypted data transfer, backup, access control to documents.

4. Environmental Friendliness
reduced use of paper, ink, and other materials.

5. Cost Optimization
reduced costs for paper documents, their storage, and mailing.

How Electronic Document Management Can Modernize an Enterprise?

1. Mobility
access to documents from anywhere in the world with internet access.

2. Integration with Other Systems
ability to link document management with CRM, ERP, HRM systems for centralized business process management.

3. Formation of Corporate Culture
creation of a unified information space for employees.

4. Simplified Documentation Management
automatic form filling, document standardization, and their quick updates.

5. Analytics and Control
ability to track document flow, analyze employee performance, and monitor task execution.

“Electronic document management is not just a trendy buzzword. It’s a tool that can help your business become more efficient, adaptable, and competitive in today’s market,” notes Mykhailo Vigovskyi.

What Intecracy Group Companies Offer

Companies within the Intecracy Group offer solutions based on four main software products with extensive customization capabilities (tailoring to the needs of a specific organization).

1. MEGAPOLISDocNet. This is an ECM (Enterprise Content Management) system that allows organizing electronic document management for organizations of various sizes and types of activity. The universal solution supports the entire document management lifecycle and helps automate processes.
2. The external (online) document management system Deals. This is a simple, fast, and convenient online service for agreeing and signing documents with an electronic digital signature with partners, contractors, and clients from anywhere in the world 24/7. The solution simplifies business relations with counterparties regarding document approval, agreement signing, and document flow management. Documents stored in our online service are legitimate according to Ukrainian legislation and can even serve as evidence in court.
3. Scriptum. This is a low-code BPM system for business process management. Thanks to its modularity and flexibility, Scriptum allows quickly and cost-effectively solving business problems: integration of old enterprise systems, process automation, and acceleration of interaction. The platform allows modeling, simulating, monitoring, and analyzing business processes with the possibility of dynamic restructuring of process models by analysts and managers without or with minimal involvement of a technical specialist. For example, the software solution helps organizational management control where, when, why, how, and what work is performed, as well as who is responsible for its execution.
4. A5 ERP. This is a flexible and adaptive business process automation system called A5 ERP, a packaged solution that includes human resource management and accounting. It allows for configuring accounting processes, comprehensive automation of all accounting sections, provides capabilities for analysis and management accounting, and complies with Ukrainian legislation. The system also includes a full cycle of HR management processes, electronic HR document management, and an automatic payroll calculation solution.

UnityBase Platform

A distinctive feature of the listed solutions is that they are developed using our own highly secure, high-speed low-code platform UnityBase, designed for creating high-performance web-oriented Enterprise-level systems. UnityBase supports the full development cycle: from describing the domain model to automatic user interface generation. The main advantages of UnityBase are its low server requirements and uninterrupted operation under significant loads. The platform is certified for use in the public sector and for critical infrastructure facilities.