Electronic Archive from IQusion IT: Key Advantages and Legal Aspect

Today, November 20, 2023, at the office of IQusion IT LLC, the company’s director Serhii Balashuk presented the advantages and capabilities of electronic archive technologies implemented by our company. 

An electronic archive is an important tool for organizations of various forms of ownership and sizes. This technology offers numerous advantages compared to traditional data storage methods.

Key Advantages of Electronic Archiving

1. Increased Efficiency: An electronic archive allows for quick retrieval and restoration of documents, providing easy access to information. This significantly reduces the time required to search for physical documents and increases employee productivity.

2. Space Saving: Traditional storage methods require significant resources in terms of premises (size, temperature maintenance, security, fire safety measures, etc.). Electronic archives minimize the need for physical space as they store data in digital format.

3. Data Security: Electronic archives provide a higher level of security compared to physical archives. They allow for the use of encryption and other security technologies to protect confidential information.

4. Scalability: Electronic archives are easily scalable, allowing organizations to readily expand their databases as information volumes grow.

5. Cost Reduction: Although the implementation of an electronic archive requires initial investment, it quickly allows for reduced costs associated with paper, printing, and physical storage.

6. Support for Remote Work: Currently, remote work is gaining increasing importance. Electronic archives allow employees to access necessary documents from anywhere.

Legal Aspect

According to Article 13 of the Law of Ukraine “On Electronic Documents and Electronic Document Management”, the use of electronic archives entails several key requirements:

• Availability of information contained in electronic documents for further use;
• Ensuring the possibility of restoring an electronic document to its original format;
• Storage of information that establishes the origin and purpose of the electronic document;
• However, it is important to note that storing documents on electronic media must comply with standards and ensure the integrity of the documents.

This legislative context clearly demonstrates the advantages of an electronic archive, especially when using an electronic document management system. Solutions from Intecracy Group companies, implemented by IQusion IT LLC, comply with legal requirements, contribute to the implementation of efficient workflows, and rational use of resources. 

“The implementation of an electronic archive is a key step for large organizations aiming to optimize their document management processes and enhance overall operational efficiency,” concluded Serhii Balashuk.